Professorial appointments and evaluations specialist

(Valid from 03/01/2024 to 27/03/2024)   

Language: English (UK) 

Location Belval 

Country: Luxembourg   

Organisation data: Office of the Rector 

Job Number: UOL06180 

Contract Type: Permanent 

Schedule Type: Full Time 

Work Hours 40.0 Hours per Week 

Expected Start Date: 01/04/2024   

Job (internal): Project manager 

Functions: Project Management     

The University | About us...

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place!

  Your Role...

You will be working in a dedicated team within the Office of the Rector in charge of developing, revising and deploying the procedural frameworks for professorial recruitments and appointments, tenure and promotion evaluations as well as special appointments. In particular, the team is responsible for:

• Coordinating the drafting and reviews of processes and procedures with the rectorate, internal audit and across services and ensure updates of major policies, procedures, tools, and relevant guidelines and templates;
• Liaising with faculty and centre leadership on all formal procedural matters related to professorial recruitments, appointments and evaluation processes;
• Ensuring key procedural steps for which the rector is responsible, and advising on all steps of recruitment and evaluation processes; and
• Drafting information material for management, employees, and external parties and organising and delivering targeted information sessions.

In addition to the above, you will bring specific expertise and be directly responsible for:

• Contributing to and following up on the academic recruitment strategy and implementing yearly planning processes;
• Conducting in-depth quality reviews of documents (professorial profiles, recruitment reports) to be presented to the Board of Governors;
• With HR and faculty and centre contacts, establishing regular reporting and dashboarding of professor recruitment activities;
• Ensuring and further developing the interfaces to the various services involved in academic recruitment (HR, finance, infrastructure) together with the Secretariat of the Board of Governors; and
• Managing multistakeholder projects in process design and system review/implementation in these areas.

  What we expect from you…

• Master’s degree or equivalent by work experience; PhD is a strong asset.
• Several years experience in an academic setting (University or research institute) working on themes related to academic or institutional strategy/governance or HR strategy;
• Fluency in English and French (in written and oral) are mandatory. Good understanding of German and/or Luxembourgish is a plus;
• Exceptional organizational acumen, excellent written and oral communication skills;
• Adept project management capabilities, and very good analytical and problem-solving skills with orientation to detail;
• Keen understanding of process design and development of fit-for-purpose tools;
• Ability to work under pressure and meet tight deadlines, where necessary;
• Build and maintain a relationship built on trust; and
• Team player, able to work in an international, multidisciplinary and multicultural environment.

  In Short...

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval
• Job Reference: UOL06180

  How to apply...

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

  In return you will get…

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …
• Find out more about the University
• Addresses, maps & routes to the various sites of the University